The University Archives (UArchives) collects the records of University departments and offices that are of enduring, permanent, and historical value once they are past the period of active use. Transfer of such records from offices and departments of the University to the UArchives is considered permanent. When files and office materials are transferred to the UArchives, they become part of Columbia University Library’s special collections and can be made available to staff and patrons only in the reading rooms of the Rare Book & Manuscript Library. These records are also subject to the same terms and conditions of use and reproduction as other items that form part of the Library’s special collections.
The UArchives does not accept any University records that are still in use. Offices and departments are advised to ensure that they have no current or frequent need for any records intended for transfer to the UArchives. Records sent to the UArchives that are not subsequently determined to be of enduring and historical value will not be retained and will be returned only upon request.