The Preservation & Digital Conversion Division provides patrons with reproductions of items owned by the Columbia University Libraries collections. Reproductions are intended for personal or scholarly use, and patrons are responsible for all copyright and permissions matters.

Services include digital photography and flatbed scanning, electronic books, microfilming, microfilm scanning, and audio reformatting. 

Instructions for Placing an Order for Digitization or Other Copying

To place an order, please fill out the appropriate form (see below).

All orders must include:

  • A signed Conditions of Service Form.
  • Complete bibliographic information: author, title, publisher, date & place of publication, volume and pages desired.
  • Columbia University Libraries call number, if known.
  • Advance payment of fees is required for all orders.

Policy on the Size of Digitization Orders for Patrons

File Format Specifications for Patron Orders

Order Forms

Orders for reproductions of library materials may be placed directly through the Preservation Reformatting Department, except for materials from the following libraries, for where orders must be placed directly:


Click here to download order forms and to find detailed instructions.


Orders and questions should be addressed to:

Preservation Reformatting Department
101 Butler Library
535 West 114th St.
New York, NY 10027

E-mail: prd-orders@library.columbia.edu
Telephone: (212) 854-1332
Fax: (212) 854-9825

All reproductions are prepared to order and cannot be returned for credit.

Click here for more information about the Preservation & Digital Conversion Division