Managing University Records
Training Slides
This section offers a number of slide presentations to become better acquainted with records management principles and best practices. If you have any questions or suggestions for topics you would like to see included in this section, please contact records@columbia.edu.
Basics
How long do I need to keep records? What are the rules and how do I apply them? Here are the basics you need to know.
What are records of enduring historical value? What belongs in the Archives? Learn how you can contribute to preserving the institutional history of Columbia.
Have you mastered the basics? Take this quiz to find out if you can tell what is archival or not (or sometimes maybe).
Records Topics
Better file names help improve access, save time and enable longterm preservation of digital records. Consistent and clear names also aid collaboration. Here are some quick tips to get you started.
How to Organize a Shared Drive
Learn how to organize the files in your shared drive in a collaborative and sustainable way. And to help you in this exercise, see how the Columbia Crew team has worked together from the 1920 to the 1970s.
Thinking about scanning those paper records? Before you take on this project, here are some questions to consider. And to help you think about this possible undertaking, meet the women pioneers in Columbia history.
Trying to get your email inbox in order? Here are some tips on how to organize your inbox and manage email more efficiently. Also, enjoy photos of early communication technology at Columbia.