Reference & Citation Management
Citation management software makes mining and using information resources easier and more effective, helping you to:
- Capture bibliographic and full-text information as you explore
- Organize, evaluate, annotate, and search within your collection
- Cite and list resources in a wide range of bibliographic styles as needed
- Access the information on your desktop or online
- Synchronize your data across multiple machines
- Share your research with others
The benefits are greatest if you use the software on an ongoing basis, and the best time to get started is NOW!
Zotero is available as a Firefox plugin as well as a standalone version, providing browser extensions for Firefox, Chrome, and Safari. Zotero's integration with Firefox is considerably more efficient than with the other browsers, however, so bear this in mind when getting started.
Zotero allows you to collect, organize, cite and share your research sources and enables the download, capture, and indexing of full text from PDFs and websites.
Mendeley is another free standalone application, which performs largely the same functions as Zotero but behaves a little bit differently. For example, while both Zotero and Mendeley allow you to extract metadata (such as title, authors, etc.) from PDFs, Mendeley automates this process while providing the option of organizing your files directly in your hard drive in a customizable manner. Mendeley also allows for highlighting and annotations directly on the article PDF.
If you are already a Zotero user, it's unlikely that you will benefit greatly from switching your reference library to Mendeley, and vice-versa; and if you're just starting out, we tend to recommend the use of Zotero due to its open-source pedigree and widespread popularity.
Here is a list of Help Guides to get you started on Mendeley, or to expand your knowledge.
What about Endnote?
For the past several years, Columbia University Libraries has dedicated itself to supporting citation management platforms that meet the diverse needs of researchers across various disciplines. Part of this endeavor requires assessing and evaluating platforms for continued longevity and balancing costs, accessibility, and functionality to meet the needs of our user community.
After careful consideration, the Libraries have decided to discontinue support for EndNote at the end of June 2016 and transition to supporting Zotero and Mendeley as our primary citation management platform choices.
To aid in this transition, we will be offering workshops and consultations that cover how to safely migrate files from EndNote to Zotero or Mendeley without loss of content. We have currently scheduled the following sessions (click on a date to be taken to the Workshops calendar):
These will all take place in Butler 306.
We do understand that this decision’s potential impact on your research may vary greatly from one individual to the next. Although the ability for users to download or upgrade EndNote will end in July 2016, existing copies of the software will continue to work. Furthermore, should you find value in continuing to use updated versions of EndNote, you may do so by purchasing an individual license. Should you have questions or concerns about this process, or require more support moving forward, we encourage you to contact us at email@example.com.
WHICH ONE SHOULD I PICK?
As mentioned above, we generally recommend Zotero if you're just starting out. Your specific work environment may dictate your choice -- e.g. are you joining a lab where something else is already in use? Do you expect a lot of collaborative work in which it might be useful to share citation libraries on the same platform? -- but in general, Zotero should work for all your needs.
The Libraries offer free hands-on workshops on using citation management software. You can find information about dates and times as well as register online to attend one of these sessions on the Libraries Workshops page.
As always, you can Ask A Librarian any questions related to library-supported resources. You can do so in person at a reference desk, by email, by phone, or in an online chat session.
CONVERTING AN EXISTING CITATION LIBRARY TO A DIFFERENT APPLICATION
Please fill out this form if you are interested in workshops to guide you through the conversion process.
Zotero provides instructions on how to import reference libraries from other software you may have used in the past.
If you are transferring from Endnote, the process is a little more intricate; here's a separate page describing it. If you are a long-time Endnote user who would like to move your data, and you need help, do not hesitate to schedule a consultation with a librarian who will help you through this process.
CURIOUS ABOUT OTHER SOFTWARE?
If you are a heavy LaTeX user, BibDesk might suit your needs.
GENERAL CITATION SOURCES AND TOOLS
The Columbia Guide to Online Style: Includes guidelines for online citations and for formatting your documents.
Citing Government Documents: Includes citation formats for specific government documents.
- Son of Citation Machine
- DocsCite (Government Documents Service)
- DOI Data Citation Formater
- What is Plagiarism and How to Avoid It
- Academic Integrity at Columbia College
- Columbia Copyright Advisory Office
- Plagiarism Tutorial, Duke University
- How to Avoid Plagiarism, Northwestern University
- Avoiding Plagiarism, Purdue University
- Plagiarism: What It is and How to Recognize and Avoid It, Indiana University
- Common Scholarly Procedures, Duke University