Faculty & Officer Borrowing Privileges

Loan Periods

Semester Loan: Barnard, Burke, Business, Butler, East Asian, Engineering, Geology, Geoscience, Journalism, Lehman, Milstein Collection in Butler Library, Music & Arts, Science & Engineering, Social Work, Teachers College, and the Ware collection in Avery.

4-week Loan: JTS and Law

3-week Loan: Health Sciences Library

Deputy Borrowers

Faculty/officers may designate a Deputy Borrower to charge books on their behalf: Instructions and Application Form

Further information is available at the Library Information Office and at the Health Sciences Library Circulation Desk.

Extended Leave

If you will be away for an extended leave, please return library materials before your departure.


With the exception of the Health Sciences Library, Interlibrary Loan/Borrow Direct, and Barnard Reserves, faculty/officers using the appropriate faculty/officer identification card are not charged fines but are asked to return or renew materials when they are due. Borrowing privileges are blocked for failure to return recalled books on time or if fines exceed $99. Overdue fines will be removed when recalled materials are returned.  Faculty/officers with registered Deputy Borrowers should note that borrowing privileges for these borrowers will also be suspended.

Spouses/Domestic Partners

Faculty and non-student Officers of Columbia University may register their spouse/domestic partner for borrowing privileges at the Columbia Libraries at no charge. There is a fee for the photo ID card. The borrowing privilege is not valid at the Health Sciences Library. To register, the employee and spouse/domestic partner must go to the Library Information Office inside the front entrance of Butler Library. Employees must present a valid Columbia University ID and provide documentation of marriage/domestic partnership. If the marriage/partnership is dissolved, please notify the Library Information Office. The Libraries will not accept another spouse or domestic partner registration until six months after notification of the dissolution of the relationship.