Ford Foundation International Fellowships Program

Overview

In October 2011, Columbia University Libraries / IS received a seven-year, $1 million grant from the International Fellowship Program of the Ford Foundation to become the permanent home for its archives. The collection will include both paper and digital archives and will be made available to researchers worldwide.

The IFP has since 2001 offered fellowships for post-graduate study to leaders from underserved communities in Asia, Africa, Latin America, and Russia, and will complete its work in 2014. Their archives include documentation and videos of the more than 3,300 IFP fellows who passed through the program as well as comprehensive planning and adminstrative files. 

The completed IFP archive at Columbia will be of great interest to researchers and practitioners interested in the progress of social justice, community development, and access to higher education. Access to the paper and electronic archives will be integrated, offering researchers a fast and comprehensive way to study the content.

One of the key objectives of the grant is to enable Columbia Libraries to build out a full set of repository-based systems and services so that it can more easily acquire, ingest, process, preserve and make accessible both the paper and born-digital organizational records. The technological infrastructure built for this project will ultimately allow Columbia act as the central repository for the electronic records of other institutions whose archives are deposited at Columbia.

Information for International Partners

Electronic Manifest

The makeInventory program generates a complete listing of all the folders and files on the transportation drive, including file attributes. It will be compared to the listing generated from the same drive after it arrives at Columbia Libraries, helping us to ensure that no data loss or corruption occurs during the transfer.

makeInventory Instructions:

1. Click on "Download makeInventory.zip" below to dowload the program.
2. Unzip the folder.
3. Copy makeInventory folder into the main directory of the flash/hard drive.
4. Open makeInventory folder in Windows Explorer.
5. Drag the flash/hard drive icon into make_inventory.bat icon.
6. The cmd.exe window should open indicating that the process has started.
7. When the “Press any key to continue” prompt appears, press a key to close the window.
8. The fileInventory.xml file should appear in makeInventory folder
   (it might take several minutes to more than an hour for the process to finish, depending on the disk size).
9. Make sure that fileInventory.xml file is not empty.

makeInventory: Step-by-step instructions

 

Archiving Email in Microsoft Outlook

  1. Open Microsoft Outlook.
  2. Navigate to the Archive window:
  3. - In Outlook 2003/2007: from the File menu, select Archive.
    - In Outlook 2010:
    • Select the File tab.
    • In the middle of the screen, click the Cleanup Tools button.
    • From the drop-down list, select Archive.
  4. Select the Archive this Folder and All Subfolders radio button.
  5. Select the folder that you want to archive.
  6. In the Archive items older than: field, select the date that you want to archive your e-mail from.
  7. Click the Browse button.
  8. Navigate to where you want to save the file.
  9. In the File Name text box, type a name for the archive file (example: onsite.pst).
  10. Click OK.
  11. In the Archive window, click OK. It may take some time for the archive to be created if you have a large amount of mail in the folder.