Off-site Barcode Placement

Links
Related Documentation
  • CPM-424: Descriptive List of Off-site Barcode Prefixes Used at Columbia
  • CPM-807: Barcode Placement for Printed Materials

Bound Materials

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Recommended barcode location:

  • Upper left corner of front cover, approximately 1/4" from the edge.

Note: Front cover always interpreted from Western European tradition.

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Common Housing (Tyvek/paper envelope, 4-flap folder, preservation case, clamshell box)

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Recommended barcode location:

  • Upper left corner of both housing and item.

Note: If there are multiple objects and a "Piece Count" in the item record, only place barcode on housing, not objects.

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CD & DVD Jewel Case

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Recommended barcode location:

  • Upper left corner (consider the hinge akin to book spine).

Audio Discs (LP album covers)

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Recommended barcode location:

  • Upper center of cover.

Audio Tape Cassettes

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Recommended barcode location:

  • Upper left corner, consider the hinge akin to book spine.

Video cassettes

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Recommended barcode location:

  • Upper left corner of case.

Microfilm boxes

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Recommended barcode location:

  • Upper-left corner of the top or bottom flap of box.  Preferably on opposite side from thumb notch.

4-flap Enclosures

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Recommended barcode location:

  • Top left-hand corner of front on the cardboard, not across onto the cloth.

Note: Don't place barcode so it straddles the cloth and cardboard.

All Open Reel Film in cans

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Recommended barcode location:

  • On side of canister lid.

Note: Reels approx <12" are stored on edge in trays.  Larger reels (>12") are stored laying flat on the shelf.

Document Boxes (legal or letter size, 5" or 2.5" wide)

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Recommended barcode location:

  • Upright: Upper left of short end cover.
  • Sideways: Upper left corner of side with label.

Note: Include "Up" sticker

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Standard Box

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Boxes may have attached or detached lid. These are stored directly on shelf, no tray.

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.

Note: If box lid includes information related to contents, place a triplicate barcode on lid (any side).

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Hinged Boxes

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Lid is attached to box by a hinge.

Recommended barcode location:

  • Adjacent sides of lid in lower right corner.
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Other Standard Box

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Boxes that have a detachable lid that entirely covers body of box.

Recommended barcode location:

  • Adjacent sides of lid in the lower right corner. Triplicate on the bottom right of body face.

Tube Boxes

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Boxes used for rolled media, including maps and architectural plans.

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.

Note: Include "Up" sticker

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Supplies

For information about supplies, please consult ReCAP Supplies site.

Box Labels

If the placement of the off-site barcode will obscure critical information on box label, place the barcode as near as possible to the preferred location. If there is content information on a detachable lid, place a triplicate barcode on the front edge of the lid. The triplicate barcode ensures that lids will be correctly matched to boxes.

Multiple items in same housing (e.g. Mixed Media)

If there are two or more objects in a single housing, place the off-site barcode only on the housing. Documentation for processing mixed media is not complete. Please consult Ilona Bicsak, bicsak@columbia.edu or Zack Lane, zl2114@columbia.edu for more details.

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ReCAP User Inquiry Alias: recap@library.columbia.edu

Supervisor, ReCAP Access Services: Jennifer Loubriel

Phone: (212) 854-3542

E-mail: jll2223@columbia.edu