ReCAP Supplies

How to Order

ReCAP supplies comes through several different sources.  Only the most basic supplies are currently in stock within Butler Shipping & Receiving (pink stickers and plastic ties).  Supplies are ordered several ways:

Emergency supply requests may be placed in person at Shipping & Receiving between 11:00am-12:00pm every weekday.

Under each description are instructions about how to order.

List of Supplies

Pink ReCAP Stickers


Pink RECAP stickers help staff distinguish between accessioned books and those in process of transfer (new accessions).  The sticker provides a visual cue that the book must be returned to ReCAP via circulation.  Instructions on how to apply pink stickers.

Each sheet contains 105 stickers.

Order by email to ReCAP Coordinator :

[Vendor: Watson Label Products]

Dumb Barcodes (not Smart Barcodes)

Dumb Barcodes

For information about "smart" barcodes, view the Smart Barcodes page.

Barcode sheets used for processing sets, serials and select single-volume monographs.  They are applied manually (ad hoc) by processing staff.

For some customer codes duplicate and triplicate barcodes are available.

See CPM-424 for full list of barcodes.

Contact MRP to order more:, (212) 854-5722

Plastic Cable Ties (Tie Wraps)

Plastic Cable Ties (tie wraps)

Tie wraps are used to fasten down the lids of gray plastic totes.  They provide both stability and security during retrieval and transfer.

Order by e-mail to ReCAP Coordinator :

[Uline, S-3570 7" Cable ties]

Wire Cutters


Small wire cutters are used to cut the plastic ties that fasten down the lids of gray plastic totes.  Wire cutters provide easy access to contents.

Contact ReCAP Coordinator to order more :, (212) 851-5621

[McMaster-Carr, #7059A8]

Tyvek Envelopes

Tyvek Envelopes

Tyvek envelopes are used to house fragile material.  Envelopes are printed with the crown logo and "Columbia University Libraries Off-site".  A button & string fastener can be found on the rear.  Flimsy objects should be given an acid-free cardboard support.

Available sizes (width x height x depth):

  • 6-3/4 x 8-3/4 x 2"
  • 8 x 11-1/4 x 2"
  • 8 x 11-1/4 x 3"
  • 10-1/2 x 12-1/2 x 2"
  • 12 x 15-1/2 x 3"

Vendor: Walsh Envelope Company

Contact MRP to order more:, (212) 854-5722

Acid-Free Cardboard

Acid-Free Cardboard

Used to provide support and protection for flimsy or damaged items inside envelopes.

  • 1/8" thick, 11" x 14" (packets of 10)

[Light Impressions, #3090]

Contact ReCAP Coordinator to order more: or (212) 851-5621

Extension String

Extension String

Red or white string is used to extend the string on Tyvek envelopes.  The item inside the envelope may be so small that the second button fastener is covered by the flap.  Cut a length of string to the appropriate length.  Tie a square knot and trim excess.

Vendor: Walsh Envelope Company (red string) [RED TWINE]

Vendor: Staples (white string) [Quality Park, #QUA46171] 

Contact MRP to order more:, (212) 854-5722

Cotton Tape (Binding String)

Cotton Tape (Binding String)

Used to secure damaged volumes with separate hinges or badly damaged bindings.

Vendor: Gaylord [No. WW-CT100 or SKU 20159670, 5/16" x 100 yards]

Small-scale order by e-mail:

Larger-scale project supply, contact MRP:, (212) 854-5722

"This Side Up" Stickers

"This Side Up" Stickers

Used to orient archive material.  May be used on all appropriate material to indicate correct handling.

[Uline: S-6200, 2" x 3"]

Contact ReCAP Coordinator to order more (A50):, (212) 851-5621

Bubble Wrap

Bubble Wrap

Used to protect items during transport to and from ReCAP.

Contact ReCAP Coordinator to order more (A50):, (212) 851-5621

[Uline, S-310, Industrial Lightweight 24" x 750']

Shrink Wrap

Shrink Wrap

Used to protect and secure items during transport to and from ReCAP. 

Contact ReCAP Coordinator to order more (A50):, (212) 851-5621

[Uline, S-32120 18" x 2000']



Metal handle used to wrap carts with shrink film.  This model preferred by staff.

[Uline, H-437]

Handy Cutter

Handy Cutter

Used to easily cut plastic wrap.  Carts used to transfer over-size material are wrapped in plastic by ReCAP staff.  Also called film cutter, snappy hooker or safety knife.

Contact ReCAP Coordinator to order more (A50):, (212) 851-5621

[Pacific Handy Cutter, DFC-364]

Clancy Transfer Tags

Clancy Transfer Tags

Tags used on Clancy-Cullen transfer carts of items going to ReCAP.  Fill in corresponding customer code and date.  Attach to cart with tape.

Supply available from Clancy-Cullen.  Or use tag document and print on light blue paper.

Barcode Duplicator

Barcode Duplicator

Used to duplicate barcodes on ReCAP collections.  Primarily for boxed, archival collections.  Used if barcode placement is incorrect or if box is in poor physical condition.

Approximate cost: $1,100.  Symbology programmed for Code39 on 2" x 5/8" stickers.

[ID Recall, Smart Scan 'n' Print]

Plastic Totes

Plastic Totes

Plastic totes to supplement ReCAP's supply during periods of high activity.  Two-flap folding lid.

White ink printing on both ends (die charge)

[Uline, Round Trip Totes, S-9744BL, 19.8 x 13.8 x 11.8"]

White Ink Printing Die Pattern for Plastic Totes

Wooden Transfer Cart (Crown Cart)

Wooden Transfer Cart (Crown Cart)

Used to transfer new acquisitions from BSP to ReCAP and for routine delivery of requests.

30 carts purchased from Clancy-Cullen in 2009-2010.  Carts repaired, adjusted and painted by facilities and CUL staff.  Top shelf removed to lower center of gravity, painted yellow, property stamp applied to both sides and top shelf.

Carts are numbered individually 1-30.

Replacement dollies: [Uline, Solid Top Dollies, H-1793, 4" Solid wheels]

Metal Transfer Cart (old)

Metal Transfer Cart (old)
  • Capacity: 1200 lbs
  • Heavy-gauge Open Wire Construction
  • Dimensions: 60"w x 24"d x 70"h
  • Caster Type Swivel (4)

[Grainger, 1UMC7]

Replacement wheels: [Grainger, 1ZTJ1]

Rubber Swivel Caster for Metal Transfer Cart (old)

Metal Transfer Carts (new)

Metal Transfer Cart (new)
  • Capacity: 1800 lbs.
  • Shelf Capacity: 225 lbs.
  • Dimensions: 48"w x 24"d x 70"h
  • Weight: 115 lbs.
  • Casters are 5" x 2", 2 Rigid & 2 Swivel

Extra set of 2 Swivel casters must be ordered.

[Carico Systems : #RC-11]

  • Capacity: 2000 lbs.
  • Dimensions: 48"w x 30"d x 54"h
  • Weight: 249 lbs.
  • Casters (phenolic) are 6" x 2", 2 Rigid & 2 Swivel

Extra set of 2 Swivel casters must be ordered.

[Gaylord : Cart #891044, Casters #HC1151SNC]


O5 (Mediated Request Form)

Mediated Request Form (Form O5)

Form O5 is the document used by CUL for mediated requests. Mediated requests are placed by staff on behalf of library patrons.  They are most commonly used when a patron does not have an active UNI to place requests in CLIO.

Departments use Mediated Request Forms for record keeping purposes.  It is not required to fill out a form before placing a mediated request online. Please refer to department policy.

Download and print out O5.

For more information and instructions see Mediated Request Form Guidelines


Please refer questions, comments and suggestions to