Once smart barcodes are loaded into the CLIO records, the file is posted and an order placed with Watson Label Products. Proofs arrive in about 10 days from WLP. If approved, barcodes will be shipped in about 2-3 weeks. Barcodes arrive in stacks of sheets, 105 barcodes per sheet.
After smart barcode sheets arrive, student staff is assigned to apply barcodes and stage books for transfer. Smart barcodes are arranged in call number order on sheets, reading from left to right. On average, it takes one hour to apply all barcodes on one sheet. More time is necessary to process fragile volumes and resolve various bibliographic problems.
Staging before transfer varies by department; books may or may not be accessible to patrons. When feasible, departments shelve volumes in designated staging space in call number order to facilitate retrieval. Other times books are placed in random order directly on carts, inaccessible to patrons.
In some cases a transitional CLIO location xxx4off is assigned to display an informational message in the OPAC. Books in process may also be charged to a status patron to display information in the OPAC, e.g. XXX2OSS001.
After Clancy-Cullen picks up the carts for transfer to RECAP, it takes on the average about 2-4 weeks before they are accessioned and requestable in CLIO. Transfer schedule is available on the ReCAP website.