Off-site Barcode Placement for East Asian Collections
Bound Materials
Recommended barcode location:
- Upper left corner of front cover, approximately 1/4" from the edge.
Note: front cover always interpreted from Western European tradition.
Common Housing (Tyvek/paper envelope, 4-flap folder, preservation case, clamshell box)
Recommended barcode location:
- Upper left corner of both housing and item.
Note: If there are multiple objects and a "Piece Count" in the item record, only place barcode on housing, not objects.
Clamshell Box
Four-flap Folder
Cloth Case (completely covering contents)
Four-flap Folder
Cloth Case (completely covering contents)
Tyvek Envelope
Cloth Case (wrapping around contents)
Document Boxes (legal or letter size, 5" or 2.5" wide)
Recommended barcode location:
- Upright: Upper left of short end cover.
- Sideways: Upper left corner of side with label.
Note: Include "Up" sticker
Microfiche Box
Recommended barcode location:
- Upper left corner of front (hinged lid).
Standard Box
Boxes may have attached or detached lid. These are stored directly on shelf, no tray.
Recommended barcode location:
- Adjacent sides of box in the lower right corner.
Note: If box lid includes information related to contents, place a triplicate barcode on lid (any side).
Archival Box
Recommended barcode location:
- Adjacent sides of box in the lower right corner.
Note: If box lid includes information related to contents, place a triplicate barcode on lid (any side).
Scroll Case (one-piece)
Boxes used for rolled media, including scrolls.
Recommended barcode location:
- Adjacent sides of box in the lower right corner.
Scroll Case (with lid)
Boxes used for rolled media, including scrolls.
Recommended barcode location:
- Adjacent sides of box in the lower right corner. Triplicate on short face of box.
Long Box
Boxes used for various items.
Recommended barcode location:
- First on short end of box base, second on lower, right corner of long side of lid and triplicate on top face of box.
Supplies
For information about supplies, please consult ReCAP Supplies site.
Box Labels
If the placement of the off-site barcode will obscure critical information on box label, place the barcode as near as possible to the preferred location. If there is content information on a detachable lid, place a triplicate barcode on the front edge of the lid. The triplicate barcode ensures that lids will be correctly matched to boxes.
Multiple items in same housing (e.g. Mixed Media)
If there are two or more objects in a single housing, place the off-site barcode only on the housing. Documentation for processing mixed media is not complete. Please consult Ilona Bicsak, bicsak@columbia.edu or Zack Lane, zl2114@columbia.edu for more details.
ReCAP User Inquiry Alias: recap@library.columbia.edu
Supervisor, ReCAP Access Services: Jennifer Loubriel
Phone: (212) 854-3542
E-mail: jll2223@columbia.edu