Off-site Barcode Placement for East Asian Collections



Documentation
  • CPM-424: Descriptive List of Off-site Barcode Prefixes Used at Columbia
  • CPM-807: Barcode Placement for Printed Materials
  • CPM-808: Procedures for Sending Non-Print Materials to Offsite

Bound Materials

recap_photos_021

Recommended barcode location:

  • Upper left corner of front cover, approximately 1/4" from the edge.

Note: front cover always interpreted from Western European tradition.

eastasianphotos_004

Common Housing (Tyvek/paper envelope, 4-flap folder, preservation case, clamshell box)

Recommended barcode location:

  • Upper left corner of both housing and item.

Note: If there are multiple objects and a "Piece Count" in the item record, only place barcode on housing, not objects.

eastasianphotos_023 Clamshell Box
rbml3 Four-flap Folder
eastasianphotos_015 Cloth Case (completely covering contents)
rbml4 Four-flap Folder
eastasianphotos_014 Cloth Case (completely covering contents)
rbml5 Tyvek Envelope
eastasianphotos_027 Cloth Case (wrapping around contents)

Document Boxes (legal or letter size, 5" or 2.5" wide)

docbox2

Recommended barcode location:

  • Upright: Upper left of short end cover.
  • Sideways: Upper left corner of side with label.

Note: Include "Up" sticker

docbox1

Microfiche Box

ea_microfiche_002

Recommended barcode location:

  • Upper left corner of front (hinged lid).

Standard Box

rbml2

Boxes may have attached or detached lid. These are stored directly on shelf, no tray.

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.

Note: If box lid includes information related to contents, place a triplicate barcode on lid (any side).

Archival Box

eastasianphotos_020

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.

Note: If box lid includes information related to contents, place a triplicate barcode on lid (any side).

Scroll Case (one-piece)

eastasianphotos_006

Boxes used for rolled media, including scrolls.

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.

Scroll Case (with lid)

eastasianphotos_012

Boxes used for rolled media, including scrolls.

Recommended barcode location:

  • Adjacent sides of box in the lower right corner.  Triplicate on short face of box.

Long Box

EA.LongBox

Boxes used for various items.

Recommended barcode location:

  • First on short end of box base, second on lower, right corner of long side of lid and triplicate on top face of box.
Supplies

For information about supplies, please consult ReCAP Supplies site.

Box Labels

If the placement of the off-site barcode will obscure critical information on box label, place the barcode as near as possible to the preferred location. If there is content information on a detachable lid, place a triplicate barcode on the front edge of the lid. The triplicate barcode ensures that lids will be correctly matched to boxes.

Multiple items in same housing (e.g. Mixed Media)

If there are two or more objects in a single housing, place the off-site barcode only on the housing. Documentation for processing mixed media is not complete. Please consult Ilona Bicsak, bicsak@columbia.edu or Zack Lane, zl2114@columbia.edu for more details.


recap5

ReCAP User Inquiry Alias: recap@library.columbia.edu

ReCAP Access Supervisor: Holly Kozlowski

Phone: (212) 851-5621

E-mail: hmk2124@columbia.edu