Intern & GA Projects
Weekly Schedule Form : Document from Burke Library to help organize work schedules.
Intern Projects
Spring 2009 Intern
Michael Bender
PROJECT: Identification and resolution of “lost” book, Part I
Searching for lost books in the Butler Stacks
- Guidelines to Identify Mis-shelved ReCAP Items : Procedure for processing report of mis-shelving candidates. Reports in Spring 2009 did not exclude current in-transit or Reserve material.
- Butler Stacks List : List of all Butler owned offsite titles. Results show that 25.6% were in-transit (currently IN at ReCAP); 44.1% are currently on Reserve; Of remainder 30.6% were potentially mis-shelved.
Sampled non-Butler owning locations for mis-shelving in Butler Stacks.
- Lehman/Journalism Request survey: shows that 50% of requests from owning collections are delivered to Butler.
- Lehman/Journalism List: 59.3% were found on shelves in Butler; 6.3% were found on Lehman/Journalism shelves. Initial conclusion that mis-shelving is more likely to occur at high-volume circ desk.
Avery Library Orphan Offsite Barcodes
- Project targeted barcodes IN at ReCAP but not present in Voyager. Sample taken of Avery Library smart barcodes.
- Flowchart for processing orphaned barcodes.
- 118 barcodes resolved with help from Avery Staff.
Music Library Leftover Smart Barcodes
- see Music Library Project website: Intern helped in early stages of project planning and documentation.
Summer 2009 Intern
Bruce Koehler
PROJECT: Identification and resolution of “lost” book, Part II
- Project Outline
- Quick Notes
Project Documentation:
Guidelines to Identify Mis-shelved ReCAP Items
Copy Cataloging:
- Copy Cataloging Instructions: Training for Voyager record structure involved simple copy cataloging practice. Intern helped process recently donated science fiction literature collection. All titles prepare for immediate transfer to ReCAP. [Work performed on sci-fi collection donated by Columbia University Science Fiction Society]
Fall 2009/Spring 2010 Intern
Stephen Zweibel (sz2304, rcpint2), Nov.09-Jan.10
PROJECT: Documentation and resolution of "orphan barcodes"
- Project Journal
- Flowchart [DRAFT] for Processing Orphan barcodes
- Multiple Holdings Worksheet
- Orphan Barcodes: Executive Summary [DRAFT]
- Orphan Barcodes: Instructional Documentation [DRAFT]
Reference:
- ReCAP Request Forms : Access to staff mechanisms for request.
- Smart Barcoding : Definition and history of use at CUL
- Accession Reports : How problems from weekly accession reports are resolved
- Outline of ReCAP Accession : Simplified model of the process of accession at ReCAP, 10/21/08
GA Projects
Spring 2009 GA
SRL, Mar.09-May09
PROJECT: Systematic and ad hoc resolution of ReCAP problems at various department libraries
Music Library Project to resolve leftover smart barcodes, other items slated for removal and inventory special collections planned for transfer.
- Music Project website: Outline and operational documents for project.
Summer 2009 GA
SRL, June09-Aug.09
PROJECT: Systematic and ad hoc resolution of ReCAP problems at various department libraries
Music Library Project: continuation of work from Spring 2009. Completed tasks:
- Leftover barcode resolution (CU- and MR-prefix)
- MUSMSBC001 status patron
- Reference inventory
- Case Collection inventory
- elimination of CLIO location "mus,anx2"
Fall 2009 GA
SRL (garecap1), Sep.09-Dec.09
MAIN PROJECT: Systematic and ad hoc resolution of ReCAP problems at various department libraries
MATOB search in Butler Library. Search, transfer and resolution of items charged to missing at time of barcoing status patrons.
- Outline and General Instructions: Project introduction, notes and general outline of procedure.
- Processing flowchart: Detailed decision tree for resolving items found on shelf.
- Statistics: Record of OTFs deleted, total number suppressed and general stats.
Secondary Projects:
- Copy Cataloging Instructions: Titles prepared for a) immediate transfer to ReCAP or b) withdrawal. [Worked performed on sci-fi collection donated by Columbia University Science Fiction Society]
Spring 2010 Intern
Samantha Manoff (UNI: sm3296, Voyager: rcpint1) Feb.10-May 10
MAIN PROJECT: Resolution of Avery Library leftover smart barcodes
- Avery Barcode Flowchart, Worksheet and Instructions: Processing documentation for resolving Avery Library leftover smart barocdes.
Secondary Projects:
- Copy Cataloging Instructions: Training for Voyager record structure involved simple copy cataloging practice.
Reference
- Smart Barcoding : Definition and history of use at CUL
Spring 2010 Intern
Ahmed Haggag (UNI: ah2866, Voyager: rcpint2), Feb.10-May 10
MAIN PROJECT: Documentation and resolution of "orphan barcodes"
- Flowchart [DRAFT] for Processing Orphan barcodes
- Multiple Holdings Worksheet
- Orphan Barcodes: Executive Summary [DRAFT]
Secondary Projects:
- Copy Cataloging Instructions: Training for Voyager record structure involved simple copy cataloging practice.
Reference:
- ReCAP Website : Main, staff-side site for ReCAP related matters
- Smart Barcoding : Definition and history of use at CUL
- Customer Code : General outline of customer code at ReCAP and how it relates to CUL encoding.
- LAS Database : Access to the ReCAP (LAS) Database
- CLIO Location Guides : Off-site CLIO locations only and complete list of all CLIO locations
Summer/Fall 2010 Intern
Stephen Zweibel (sz2304, rcpint2), May 10-Aug.10
PROJECT: Data Analysis
Presentations
- Circulation Data : Most recent draft (7/14/10)
- Circ Data Tables and Charts : Raw data and charts supporting the Circ Data ppt presentation
- xxx4off : Analysis of charges to CLIO location format "xxx4off." Items are given this location in preparation for transfer to ReCAP. From FY07-FY10 it denotes primarily new acquisitions transferred directly to Offsite.
Reference:
- Data Center, Circulation : Full information on data sets and categories with relevant links.
- Walkenbach, John. Excel 2003 Bible. Wiley, 2003.
- Circ Stats : Monthly files of Voyager circulation data
- ReCAP Appendix : Reference guide to CUL encoding
Data Sets:
Circulation: Entire data set is too large to manipulate in Excel 2003. Data must be summarized.
Fall 2010 GA
DWL (rcpint1), Sept. 10
- Resolve Item Status problems
- Begin training for East Asian Orphan Barcode project
- Copy Cataloging Instructions: Titles prepared for a) immediate transfer to ReCAP or b) withdrawal. [Worked performed on sci-fi collection donated by Columbia University Science Fiction Society]
Spring 2011 GA
DWL (garecap1), Jan.11, JJM (garecap4), Mar.11
- East Asian Orphan Barcode project: Resolve unlinked barcodes that have been accessioned at ReCAP but not entered in Voyager
- Copy Cataloging Instructions: Titles prepared for a) immediate transfer to ReCAP or b) withdrawal. [Worked performed on sci-fi collection donated by Columbia University Science Fiction Society]
KHD (garecap2), Feb.11
- Data analysis
- Copy Cataloging Instructions: Titles prepared for a) immediate transfer to ReCAP or b) withdrawal. [Worked performed on sci-fi collection donated by Columbia University Science Fiction Society]
WK (garecap3), Feb.11
- Epstean half card project: Copy cataloging approx. 150 titles for RBML
- Copy Cataloging Instructions: Titles prepared for a) immediate transfer to ReCAP or b) withdrawal. [Worked performed on sci-fi collection donated by Columbia University Science Fiction Society]
ReCAP User Inquiry Alias: recap@library.columbia.edu
Supervisor, ReCAP Access Services: Jennifer Loubriel
Phone: (212) 854-3542
E-mail: jll2223@columbia.edu