Submitting a barcode with the Barcode Removal mechanism declares that an accessioned barcode will not be returning to ReCAP. The Barcode Removal mechanism is the only way for CUL staff to formally withdraw an item from ReCAP.
The Barcode Removal mechanism is used to make changes in the ReCAP database (LAS). Only authorized staff may use this mechanism. Contact the ReCAP Coordinator (firstname.lastname@example.org) to authorize staff.
To completely withdraw an item may require changes at ReCAP, locally in CLIO and to the physical object. This information is designed to help CUL staff better understand the processes and procedures behind permanent withdrawal.
There are six general categories for permanent withdrawal:
- Transfer to on-campus shelving (de-accession)
- Unwanted duplicate
- Lost by patron
- Processing errors
- Re-housed or re-bound collections
- Customer code change
Procedures vary depending on category. Related in-house documentation exists for withdrawal, transfer and reinstate: CPM-765 (withdrawal), DCMM-600 (withdrawal: monograph), DCMM-612 (withdrawal: serial), CPM-770 (reinstate) and DCMM-620 (reinstate).
Barcodes are never deleted from the ReCAP database (LAS). They are assigned a permanently withdrawn status, either PWI or PWD. For more information about PWI/PWD see Item Status at ReCAP. Assigning this status prevents the same barcode from being re-accessioned or re-used.
The online submission form was implemented in late 2006. The Permanent Withdrawal Request Log dynamically tracks all submissions from that date until present. There are several CUL staff aliases related to permanent withdrawals.