Services & Forms

The University Archives provides reproductions of images and documents from our collections upon request as long as the staff determines that copying will not harm the original document(s) or violate current copyright law (see below). If you wish to place an order, please print out the appropriate form from the choices below, fill it out as completely as possible, remembering to sign the copyright statement, and return to the University Archives with appropriate payment. Please consult our fee schedule for further information regarding costs of these and other services.

Acceptable payment options include a check made payable to Columbia University, drawn on a United States bank, in United States Dollars. Alternatively, you may pay by Visa or MasterCard. If you choose to pay by credit card, please call or fax to relay your credit card information securely. Required credit card information includes type of card, name on card, account number, expiration date, and security code found on the back of the card. All orders must be prepaid and are processed in order of receipt, usually within two to three weeks, if not sooner. Failure to sign the form or return it with your payment will result in a delay in processing your order.

Publication Policy


In most cases, the University Archives owns only the physical object and therefore does not assume any responsibility for literary property, copyright, or any other legal issues involved in the publication and reproduction of items in its collections. It is the responsibility of the user to secure permission from the appropriate copyright holder. Any copyright infringement which may occur through through the use of our material is the responsibility of the patron. The University Archives does not charge for the physical use of its items, but we do request that you use the following credit line:

"University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York".

If there is a known photographer associated with an image you wish to publish we recommend crediting the photographer as well as our repository.


If you are citing a specific document, please use the following citation format:

Manuscript Citation: identification of specific item, date [if known], name of collection, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.

Book Citation: Title, Call #, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.


For more additional information on copyright and fair use issues, please visit the web site of the Columbia University Libraries Copyright Advisory Office.  

For more information on publication policies for the Libraries in general, please see:

Columbia Univesity Libraries Publication and Digital Reproduction Policy and Procedures


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.