Services & Forms


The University Archives provides reproductions of images and documents from our collections upon request as long as the staff determines that copying will not harm the original document(s) or violate current copyright law (see below). If you wish to place an order, please print out the appropriate form from the choices below, fill it out as completely as possible, remembering to sign the copyright statement, and return with appropriate payment. 

All orders must be prepaid and are processed in order of receipt, usually within two to three weeks, if not sooner. Failure to sign the form or return it with your payment will result in a delay in processing your order.

Fees

On-Site Users

  • Photocopying
    $0.25 per page (paper copies or PDF copies)
  • Domestic Postage
    $6.00 for the first 100 pages
    $5.00 for each additional increment of 100 pages, up to 500 pages
  • International Postage
    Calculated on an individual basis.

Remote Users

  • Photocopying (includes Domestic Postage)
    $30.00 minimum charge for up to 75 pages
  • $12.00 for each additional increment of 25 pages
  • International Postage
    Calculated on an individual basis.       

Digital Reproductions (UA)

  • $20.00/$10.00 new scan (non-CU/CU Patron)
  • $10.00/$5.00 copy of existing scan (non-CU/CU Patron)

Image scans are provided at 600 dpi as tiff or jpeg files.  Default delivery method for all digital files is either via DropBox or Google Drive.

Master's Essays and Dissertations

Full text copies of dissertations published since 1997 (and some earlier dates) are available to Columbia UNI holders via ProQuest Dissertations & Theses Global database.  Non-Columbia patrons may order copies via Proquest Dissertation Express. Various formats & fees apply.

If you are seeking a copy of a PhD dissertation please consult the ProQuest dissertation databases before contacting the University Archives for assistance.

Master's Essays (with a call number of COA...) can be found by searching CLIO. These are stored at our off site facility in Princeton, NJ.

  • $30.00 flat rate for PDF copy of master essay or dissertation up to 650 pages in length.

Forms

Payment Methods

The following methods may be used to pay for services:

  • Cash is accepted for in person requests at the reference desk only. Please do not send cash by mail.
  • Checks made payable to "Columbia University" drawn on a United States bank, in United States Dollars.
  • Credit card: MasterCard or Visa, only. Please provide the card number, the name as it appears on the card, the expiration date, and the security code (a three-digit code located on the signature line on the back of the card).  To ensure your security, the University Archives will only accept credit card numbers in person or via telephone.  Do not email or fax your credit card information.

Publication Policy

GENERAL POLICY

In most cases, the University Archives owns only the physical object and therefore does not assume any responsibility for literary property, copyright, or any other legal issues involved in the publication and reproduction of items in its collections. It is the responsibility of the user to secure permission from the appropriate copyright holder. Any copyright infringement which may occur through through the use of our material is the responsibility of the patron. The University Archives does not charge for the physical use of its items, but we do request that you use the following credit line:

"University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York".

If there is a known photographer or artist associated with an image you wish to publish we recommend attribution as good scholarly practice.

CITATION FORMAT

If you are citing a specific document, please use the following citation format:

Manuscript Citation: identification of specific item, date [if known], name of collection, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.

Book Citation: Title, Call #, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.

COPYRIGHT

For more additional information on copyright and fair use issues, please visit the web site of the Columbia University Libraries Copyright Advisory Office.  

For more information on publication policies for the Libraries in general, please see:

Columbia Univesity Libraries Publication and Digital Reproduction Policy and Procedures


NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.