We encourage respectful, non-disruptive, and productive use of collections and spaces for research and study. We take seriously the rights and safety of library users and staff. All users and staff are expected to treat each other with courtesy, respect, and kindness.
Library users are to:
Present user or visitor identification to obtain access or upon request of authorizedstaff.
Behave in a manner that is not disruptive or threatening to others.
Abide by the Libraries’ food, drink, and study space guidelines.
Refrain from using personal belongings to save study spaces.
Work only in designated study spaces and observe established service hours.
Respect private and institutional property and collections and adhere to the Libraries’ policies related to their use.
Refrain from deliberately misplacing or hiding Libraries materials.
Limit wheeled vehicle use to strollers and equipment used by persons with disabilities.
Post flyers or signage in the Libraries only on public bulletin boards.
Respond to emergencies, alarms, and other situations as instructed by Libraries or Public Safety staff.
The Columbia University Libraries may limit or refuse access to individuals or groups who fail to comply with these guidelines or exhibit behaviors prohibited by law or University policy.
Columbia University Libraries is grateful for the generosity of its donors and welcomes gifts of materials that will significantly advance the scholarly, research, and teaching mission of the University.
Please review how to donate books or items before making a visit or inquiry.
Columbia University Libraries (CUL) recognizes the fundamental importance of original documents, artworks, historical artifacts, rare printed volumes, prints, and other primary sources to research and global intellectual exchange. A significant component of CUL’s continuing efforts to connect users with its important distinctive collections is by making works available as loans to exhibitions worldwide. In order for these cultural heritage holdings to be more widely disseminated among the broader academic community and interested public, it is the policy of CUL to lend material from its collections to exhibitions that demonstrate a commitment to an educational and scholarly mission.
Columbia University Libraries
The Columbia University Libraries supports and complies with New York State Law (New York State Civil Practice Law & Rules 4508, Chapter 112, Laws of 1988) with respect to the confidentiality of library records. All library records relating to an individual patron's use of the library and its resources are confidential. These records may be consulted and used by library staff in the course of carrying out library operations, but will not be disclosed to others except upon the request or consent of the library user, or pursuant to subpoena, court order, or otherwise required by law. Such disclosure may be made only by Directors in consultation with the University Librarian and University Counsel.
New York State Civil Practice Law & Rules 4509, Chapter 112, Laws of 1988
Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records relating to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of the library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.
Confidentiality of Personally Identifiable Information
There are 24-hour recorded video cameras in the Libraries to support the security and safety of all library users and staff. The security cameras provide direct feeds to the Department of Public Safety on campus. Footage is viewed only in the event of an active investigation of a reported incident.
We are dedicated to building and stewarding collections that have the greatest impact on research, teaching, and learning at Columbia. Our collection choices and long-term stewardship plans are made with regard to the advancement of the mission and goals of Columbia University. Our collections are dynamic, responsive, and purposefully developed to realize the value of collections that have defined the our strengths in the past as well as resources that have been traditionally overlooked. Collections are being shaped and continually enriched in ways that advance access to heritage materials representing varied contours of knowledge and diversity of content.
- A central mission of Columbia University Libraries (CUL) is to make its collections available in support of research and scholarship by members of the Columbia University community and others. In support of this mission, CUL provides access to online exhibitions and its digital collections for purposes that include highlighting the collections, providing information about the collections and the materials contained in them, and encouraging broader discovery.
- Users of materials in the Libraries collections, including its online exhibitions and digital collections, must respect copyright and other legal rights held by other parties that may affect their subsequent use. Where materials are protected by copyright law, CUL provides access to them in its online exhibitions or its digital collections for educational, scholarly and research purposes.
- Many of the materials included in the online exhibitions and in the digital collections are not copyright protected, and they are made available without restrictions. The online exhibitions or digital collections may also include materials that are protected by copyright, subject to license or other rights, such as rights of privacy or the use of names and likenesses. You may have to seek permission from the rights holder to reproduce and otherwise use the materials. Alternatively, you may be able to use the exhibitions, digital collections and the materials contained in them as permitted by law, such as under fair use and other copyright exceptions. Columbia University makes no representation about the copyright or other legal status of the materials. It is your responsibility to investigate and, if needed, clear rights to use these materials.
- The materials are displayed “as is” and without warranties of any kind, either express or implied, including any warranties of title, non-infringement of copyright or other rights.
- You are welcome to link to our online exhibitions or digital collections for educational and research purposes. If you wish to publish or reproduce materials in the online exhibitions or the digital collections, please see: Columbia University Libraries Publication & Digital Reproduction Policy and Procedures.
- If you have questions, comments, or additional information related to our online exhibitions or digital collections, please contact: firstname.lastname@example.org
- If you are a copyright owner and believe that your rights have been infringed, please see Copyright – Columbia University in the City of New York.
Group Study & Presentation Practice Rooms
The Room Reservation system allows current Columbia and Barnard students to reserve a room for collaborative group study and/or presentation practice from any of the following library locations:
- Butler Library (4th Floor)
- Lehman Social Sciences Library (SIPA 3rd Floor)
- Science & Engineering Library (Northwest Corner Building - upper level of library)
- Group Study and Presentation Practice Rooms are for use by current Columbia and Barnard students. A group is defined as two or more students.
- An individual may use a room on a walk-in basis only if the room has no active reservation. Individual users must vacate the room when requested by a group with proof of valid registration.
- These rooms are intended only for collaborative study and/or presentation practice; they ARE NOT for meetings, classes, TA office hours, or other non-study uses.
- These rooms are available for reservation during times when their respective Library is open.
- Reservations can only be made up to two weeks in advance.
- Reservations can only be scheduled by an individual (UNI required) in half-hour increments up to two hours per day per library location, up to 6 hours total per week per library location.
- A one week period is defined as midnight Sunday through 11:59pm Saturday.
- Proof of registration is required. Please print or have electronic access to your room reservation confirmation email. Be prepared to show proof of registration at any time during your reserved time slot.
- A group that is 15 minutes late forfeits the reservation.
- Please respect your fellow students; keep noise to a minimum.
- Remove all belongings and dispose of trash when you leave so it is ready for the next group.
Please contact individual libraries with questions about specific locations.
- Butler Library: email@example.com
- Lehman Social Sciences Library: firstname.lastname@example.org
- Science & Engineering Library: email@example.com
Columbia University Library facilities are private property and are subject to restrictions allowable by law. The following policies are designed to ensure that libraries are able to maintain study spaces and service areas without disruption and that each user's right to privacy is respected.
For full University policies, please see Columbia University News Media and Filming Policies.
Photography and Film
Requests to professionally photograph or film in any library location must generally be limited to regular operating hours of the requested library facility. Please reference the Library Hours page for details, and the Library Locations page for an outline of all facilities. Individuals or crews using cameras must be accompanied by an assigned communications officer or other designated University escort at all times. Media personnel that have been granted permission to enter library facilities must clearly display valid credentials. Requests to obtain "broadcast roll" in any library facility requires permission and an assigned escort.
Academic recesses are the best time to film at Butler Library and other library facilities. During midterm and finals periods, it is unlikely requests will be granted. Please reference the University Academic Calendar for dates. All commercial and documentary productions are subject to location and support fees, based on the scope of work. For more information, please visit the University Event Management Website.
- To submit a request for a commercial, for-profit photography or film shoot, please do so through the Columbia University Events Management system.
- To submit a request for journalistic news media photography or film shoots, documentaries, or for student projects, e-mail the Libraries Communications Office at least two weeks prior to desired shoot date with the following criteria:
Desired date, time and location of shoot
Brief description of project
Description of equipment
Time duration of shoot
Library materials requested
Libraries events are open to media visits with advanced approval. To gain access, the media outlet must agree to comply with these policies and must display valid credentials. Media attending events must remain seated in a designated section unless permission is given to move elsewhere.
To request permission to attend a Libraries event or exhibit, please contact the Libraries Communications Office in advance of the event at 212-854-5289.