Special Collections Services

The primary focus of Avery's special collections is to provide scholarly research support, object-based instruction and general access to students, faculty, and interested outside parties. In keeping with these goals, Art Properties (Columbia’s art collection); Avery Classics (architectural rare books); and Drawings & Archives also have robust publication and exhibition loan programs supported by the special services described below.

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Exhibition loans

As a result of the ongoing coronavirus pandemic, Avery will not be entertaining any requests for new exhibition loans until September 2021 at the earliest. This includes on-site research as well as all communication with curators regarding content and scheduling. We appreciate your understanding.

The Avery Library has an active exhibition loan program and we are pleased to regularly work with domestic and international institutions to facilitate loans ranging in size from individual objects up to several hundred at a time. The minimum lead time for the majority of our loans is one year. Borrowers must provide museum-standard facility reports and proof of insurance, and are responsible for all costs related to the loan, including (but not limited to): loan fees; object conservation; imaging; matting, framing, object mounts; packing, crating, transportation; and courier expenses.

For additional information about Avery's exhibition loan program, please write to: averyregistrar@library.columbia.edu.

For inquiries about borrowing specific collection materials, please write to the relevant department:

Art Properties: artproperties@library.columbia.edu

Avery Library Books & Journals: avery@library.columbia.edu

Avery Classics (rare books): avery-classics@library.columbia.edu

Avery Drawings & Archives: avery-drawings@library.columbia.edu


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Digital Imaging

Avery's Digital Imaging Studio is currently closed for new photography. Please check Digital Imaging Services for additional updates.

Avery policy is to provide the digital files representing our collection materials in exhibition and publication. High resolution files are created by our Digital Imaging Studio and the standard turnaround from the time of a confirmed order to file delivery is 4-6 weeks. Pricing begins at $50 per item and final costs depend on the size of the original as well as the intended output. Please see Digital Imaging Services for additional information.


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Rights and Reproductions

Researchers, publishers, editors and curators regularly request the use of special collections materials in publication and exhibition. For all representations of Avery materials there are important considerations regarding copyrights and credit lines. As a general rule rights are not transferred to Avery when a collection is acquired and only rarely do we have contact information for rights holders. It is the patron’s responsibility to clear all rights for works under copyright protection. Credit lines vary by department and collection and must be confirmed by Avery staff.

Please direct any questions regarding rights for Avery materials to: averyregistrar@library.columbia.edu.

For additional information about copyright law as it relates to education, research,  and scholarship, visit the CUL Copyright Advisory Services website