Offsite Library Shelving Facility (ReCAP)

Offsite Library Shelving Facility (ReCAP)

Off-site Library Shelving Facility (ReCAP)

ReCAP is Columbia University Libraries' off-campus shelving facility.  ReCAP is short for Research Collections and Preservation Consortium.  Columbia University operates ReCAP jointly with Harvard University, Princeton University and New York Public Library.  

CUL has accessioned more than 5 million books and archives at ReCAP.  On average 250,000 new accessions are currently sent every year.  Transferring to ReCAP allows CUL to accommodate new acquisitions, provide larger study spaces and better preserve historical collections.

In Fall 2017, the three ReCAP partners launched a Shared Collection Service and CUL added more than 7 million new items from the Princeton University and New York Public Library collections to its CLIO catalog. This expanded access provides seamless discovery and direct request of the ReCAP materials of all partners.

Access for Faculty, Students, Staff and Visitors

Physical Delivery

  • Access to the physical text is possible for all off-site volumes
  • Place a physical delivery request via CLIO
  • In order to best serve the Columbia community, please request 20 items or fewer per day
  • All campus libraries receive and hold requested items for 14 days
  • Special collections may be deliverable only to the owning library within CUL
  • Circulation policies: In general, Columbia-owned items may be checked out for a semester with ten renewals; Princeton & NYPL items may be checked out for 16 weeks, no renewals

Electronic Document Delivery (EDD)

  • Patrons with active borrowing privileges may request scans of one article, one book chapter or small portions of a work within conditions of Section 108(d) of the U.S. Copyright Act.  Please visit the Columbia University Libraries Copyright Advisory Office for more information
  • Requested items must be for private study and individual research only
  • Place an EDD request via CLIO
  • A complete citation is required, incluing: start & end page numbers, article or chapter title, and author
  • Notifications are delivered email via Article Exchange.  The message includes a web address and a password.  Use these to access the electronic document, which you may then print or download.
  • Electronic documents will remain accessible for 30 days
  • If the requested item cannot be scanned (e.g. poor condition), the physical item will be delivered to the owning library and held for 14 days to provide physical access