Scan & Deliver Electronic Document Delivery Service

Scan & Deliver: Electronic Document Delivery


Scan & Deliver: Electronic Document Delivery enables Morningside/Barnard/UTS/Lamont faculty, students, staff, and Provost-appointed visiting scholars with library borrowing privileges to request electronic delivery of articles and book chapters from the general print collections of the following participating libraries:

  • Avery Architectural & Fine Arts Library
  • Barnard Library
  • The Burke Library at Union Theological Seminary
  • Business & Economics Library (Watson)
  • Butler Library
  • East Asian Library (Starr)
  • Engineering Library (Monell)
  • Geology Library
  • Geoscience Library at Lamont Doherty Earth Observatory
  • Journalism Library
  • Lehman Social Sciences Library
  • Mathematics Library
  • Milstein Undergraduate Library
  • Music & Arts Library
  • Science & Engineering Library
  • Social Work Library

Service Guidelines

  • Book chapters and articles from the general print collections.
  • Items in reference and reserve collections, Avery Classics, Avery Drawings & Archives, Rare Books and Manuscripts Library, University Archives, and the Oral History collection are not eligible for Scan & Deliver.
  • Requested items must be for private study and individual research only.
  • Limit of one chapter per book and one article per journal issue, within conditions of Section 108(d) of the U.S. Copyright Act. Please visit the Columbia University Libraries Copyright Advisory Office for more informaiton.
  • There is no limit on the number of requests you can submit, but the Scan & Deliver service reserves the right to process one request per person per day, depending on staffing and overall request volume.
  • Requests for fragile, tightly bound, or not on shelf/missing items may be resubmitted by the Scan & Deliver staff as regular Interlibrary Loan (ILL) requests.
  • Requested items will be delivered electronically to your ILL account within 2-3 business days. There is no rush service or hard-copy delivery service available.

How to Place a Scan & Deliver Request

  1. Search CLIO, the Columbia Libraries catalog, to locate the book or journal from which you need a copy.
  2. Click on the "Scan & Deliver" link under “Place Request.” Please note, not all material is eligible for Scan and Deliver service.
  3. Select “Morningside/Barnard/Union Theological Seminary” or "Lamont-Doherty Earth Observatory" to log into your Interlibrary Loan (ILL) account. If you do not have an ILL account, you will be asked to create one.
  4. Fill out the request form completely.
  5. Click the copyright acknowledgment.
  6. Submit the request.  Make a note of the transaction number (TN).  You will need this to track the progress of the request and for any additional follow-up.

Delivery

You will receive an e-mail notifying you when the item is available. To retrieve your item:

  1. Log in to your ILL account.
  2. Select "Electronically Received Articles" under the View menu.

Articles or chapters will be available in your ILL account for 30 days.

Frequently Asked Questions

  1. I am a faculty member. Can I make a Scan & Deliver request for an article/book chapter to be used for my class? The Scan & Deliver service is for single copies used for private study and individual research only. If you wish to make a request for your course reserves, please use the Course Reserve service.
  2. I am a student. Can I make a Scan & Deliver request to get a chapter from a book or to request a copy of an article that my professor placed on reserve? Reserve readings are not eligible for the Scan & Deliver service. Please log on to Course Reserves in CLIO to access your course reserves information.
  3. How many articles/chapters can I request from a book/journal? You can request one chapter per book or one article per journal issue, within conditions of Section 108(d) of the U.S. Copyright Act. Please visit the Columbia University Libraries Copyright Advisory Office for more informaiton.
  4. How many requests can I make a day? There is no limit on the number of requests you can make. But, depending on staffing and request volume, the Scan & Deliver service reserves the right to process one request per person per day.
  5. How long will it take to get the item delivered to me? The requested item will be delivered to your ILL account within 2-3 business days. There is no rush service.
  6. Can I request delivery of an entire journal volume or book to another library or to my office on the Morningside campus? No, the Scan & Deliver service is only for the electronic delivery of single articles and book chapters. Book delivery service is not available between libraries on the Morningside campus, Barnard College Library, and The Burke Library at Union Theological Seminary. Books can be delivered between libraries on the Morningside campus and the Health Sciences Library by using the Health/Sciences/Morningside Delivery Service. Lamont-Doherty affiliates should contact staff in the Geoscience Library.
  7. Can I make a Scan & Deliver request for a book chapter or journal article from books and journals shelved Offsite? No, make the request by clicking “Offsite” link from the Clio record for the book or journal. For more information, please see Off-Site Library Shelving Facility (ReCAP).
  8. I'm eligible for the service, but when I log on, I get an error message telling me I'm not eligible. Why? Your library borrowing account must be in good standing to place Scan & Deliver requests. If you have fines or fees in excess of $100, you won't be able to use Scan & Deliver until you pay a portion or all of your fine(s) or fee(s). You can pay fines at the Library Information Office in 201 Butler. If you think you've been fined in error for material you've returned, contact the circulation desk in the library where the material was borrowed.
  9. I am a faculty member, student, or staff at Teachers College, the Columbia School of Medicine, or Law. Can I use the Scan & Deliver service? No, at this time the service is available only to faculty, students, and staff of Columbia’s Morningside campus (excluding Law), Barnard College, and Union Theological Seminary.
  10. I have a question that isn't answered above. Contact Scan & Deliver staff with any questions regarding the Scan & Deliver Electronic Delivery Service: doc-del@library.columbia.edu or (212) 854-5327.