Scan & Deliver Electronic Document Delivery Service

Scan & Deliver


scan_and_deliver.screenshot

Scan & Deliver enables Morningside/Barnard/UTS/Lamont faculty, students, staff and Provost-appointed visiting scholars with library borrowing privileges to request scans of small portions of a work for the purpose of private study, research or scholarship.

Requests are delivered via your ILL account in 2-3 business days.

Citations can be scanned from the general print collections of the following libraries:

  • Avery Architectural & Fine Arts Library
  • The Burke Library at Union Theological Seminary
  • Business & Economics Library (Watson)
  • Butler Library
  • East Asian Library (Starr)
  • Geology Library
  • Journalism Library
  • Lehman Social Sciences Library
  • Mathematics Library
  • Milstein Undergraduate Library
  • Music & Arts Library
  • Science & Engineering Library
  • Social Work Library

Purpose of Service

The purpose of this service is to provide electronically delivered scans of small portions of Columbia's general collections for private study, research or scholarship. Any other use may require the permission of the copyright owner. 

It is the responsibility of the requesting patron to comply with all applicable copyright laws.  Please consult these sources for more information:

Terms of Service

In order for a request to be completed by Scan & Deliver staff it must conform to the following terms:

  • Limitations on Scan & Deliver service are related to the capacity of available staff resources.
  • Please limit requests to a small portion of the work: a) sometimes a small portion may constitute a chapter or article and b) notes and related supplementary content (endnotes, tables, etc) will routinely be included
  • Requests encompassing entire works will be cancelled, regardless of length
  • Scan & Deliver reserves the right to process one request per person per day, depending on staffing and overall request volume
  • Page number limits may be in effect during high-volume periods
  • Citations must be for items available in the general print collections
  • Some collections are not eligible for Scan & Deliver: Reserves, Reference and special collections (such as Avery Classics, Avery Drawings & Archives, Rare Books and Manuscripts Library, University Archives and Oral History)
  • Requests for unavailable, missing, fragile or tightly bound items may be forwarded to Interlibrary Loan (ILL) on your behalf
  • If requests are otherwise not in the spirit of Terms of Service, Scan & Deliver staff will contact you by email to resolve

How to Place a Scan & Deliver Request

  1. Search CLIO, the Columbia Libraries catalog, to locate the book or journal from which you need a scan
  2. Click on the "Scan & Deliver" link under Request  (Please note: not all material is eligible for Scan & Deliver)
  3. Select "Morningside/Barnard/Union Theological Seminary" or "Lamont-Doherty Earth Observatory" to log into your Interlibrary Loan (ILL) account
  4. Include as much citation information as possible
  5. Click the copyright acknowledgment
  6. Submit the request, please archive the confirmation email for reference as needed

Delivery

Requested items will be delivered electronically within 2-3 business days

You will receive an email notifying you when the item is available. To retrieve your item:

  1. Log in to your ILL account
  2. Select "Electronically Received Articles" under the View menu

Scans will be available via your ILL account for 30 days.

Frequently Asked Questions

  1. Q: I am a faculty member.  Can I make a Scan & Deliver request for an article/book chapter to be used for my class?  A: Scan & Deliver service is for private study and individual research only.
  2. Q: I am a student.  Can I make a Scan & Deliver request to get a chapter from a book or to request a copy of an article that my professor placed on reserve?  A: Reserve readings are not eligible for the Scan & Deliver service.  Please log on to Course Reserves in CLIO to access your course reserves information.
  3. Q: How many articles/chapters can I request from a book/journal?  A: The Terms of Service allow only a small portion of a work to be scanned, such as a chapter or article.  Requests for entire works will be cancelled.
  4. Q: How many requests can I make a day?  A: There is no limit on the number of requests you can make.  Depending on staffing and request volume, the Scan & Deliver service reserves the right to process one request per person per day.
  5. Q: How long will it take to get the item delivered to me?  A: The requested item will be delivered to your ILL account within 2-3 business days. There is no rush service.
  6. Q: Can I request delivery of an entire journal volume or book to another library or to my office on the Morningside campus?  A: No, the Scan & Deliver service is only for scans of small portions of a work.  Book delivery service is only available between libraries on the Morningside campus and the Health Sciences Library by using the Health/Sciences/Morningside Delivery Service.  Lamont-Doherty affiliates should contact staff in the Geology Library.
  7. Q: Can I make a Scan & Deliver request for a book chapter or journal article from books and journals shelved Offsite?  A: You can place an "Electronic" scan request by clicking the "Offsite" link from the CLIO record for the book or journal and filling in the citation.  For more information, please see Offsite Library Shelving Facility (ReCAP).
  8. Q: I'm eligible for the service, but when I log on, I get an error message telling me I'm not eligible.  Why?  A: Your library borrowing account must be in good standing to place Scan & Deliver requests.  If you have fines or fees in excess of $100, you won't be able to use Scan & Deliver until you pay a portion or all of your fine(s) or fee(s).  You can pay fines at the Library Information Office in 201 Butler.
  9. Q: I am a faculty member, student, or staff at Teachers College, the Columbia School of Medicine, or Law. Can I use the Scan & Deliver service?  A: No, at this time the service is available only to faculty, students, and staff of Columbia‚Äôs Morningside campus (excluding Law), Barnard College and Union Theological Seminary. 
  10. Q: I have a question that isn't answered above.  A: Contact Scan & Deliver staff with any questions: doc-del@library.columbia.edu or (212) 854-7535.