Digital Imaging Services

Avery Digital Imaging Services

Avery's Digital Imaging Studio is closed for new photography through December 2020 as a result of the ongoing coronavirus pandemic. We appreciate your understanding.

Under normal circumstances, we offer several options for you to create or receive digital files representing our materials for research, teaching, publication, and exhibition. While we are not accepting new imaging requests, in some cases we may have existing digital files available. If you are interested in this possibility, please write to the department where the material is held to assess the options.

Avery Classics
avery-classics@library.columbia.edu

Architectural rare books, treatises, dissertations and trade catalogs

Drawings & Archives
avery-drawings@columbia.edu

Architectural drawings and archival collections

Art Properties 
artproperties@library.columbia.edu

Art objects owned by Columbia University



Image use policy

  • Avery's policy is to provide the digital image files (usually as TIFFs) representing our collection materials for publication, exhibition, or online use (including blog posts). Reference images taken by you in our reading room are for your research and study use only. 
  • Examples where Avery must provide images:
    • Publication (book, journal article, exhibition catalog, in print or digital formats)
    • Exhibition (reproduction to be displayed in a gallery, building lobby, etc.)
    • Press (newspaper, magazine article)
    • Online use (blog post, community forum)
  • Examples where personal reference images are fine to use:
    • Academic work (study purposes, coursework, teaching, conference presentations)
    • Research for restoration purposes (by home/building owner, architecture/engineering firms) 
    • Internal reports not intended for publication (e.g. architecture/engineering firms) 
  • Curatorial approval is required for images used for exhibitions, model-building, publications in which the majority of images are sourced from Avery collections, or at the discretion of Avery Library staff.
  • All images representing material in Avery’s collections must be appropriately cited and credited (see examples on how to cite our collections for Drawings & Archives and Classics).

Material research and selection

  • We strongly encourage onsite research in our collections, either by the researcher or by someone on their behalf. Due to limited resources, staff cannot conduct research on behalf of remote researchers.
  • Users must plan enough time to conduct research to identify materials prior to placing an imaging order. Depending on the project, this process can take a few days to a few months.
  • To request an image, please provide the following information about the material to the relevant holding department:
     

Drawings & Archives:
(1) a reference image of the item in question
(2) collection name
(3) box and folder numbers
(4) item accession number (if available)
(5) item title or brief description
(6) intended use of the image

Avery Classics:
(1) call number
(2) author
(3) title
(4) page or plate number(s), or reference image of plate(s) requested
(5) intended use of the image


Turnaround time

Avery's Digital Imaging Studio is closed for new photography through December 2020 as a result of the ongoing coronavirus pandemic.
 
  • Under normal circumstances, the turnaround time for new image files is 4-6 weeks once an order is confirmed with the holding department. Payment must be received before an order will be added to our queue.
  • Time required for research and identification of material within our collections is not included in the normal 4-6 week turnaround time.
  • The imaging team will confirm your order’s timeline for delivery before taking payment.
  • Due to our ongoing imaging queue and out of fairness to all patrons, we are unable to accommodate rush requests.

Pricing and payment

  • Imaging costs begin at $50 per image and increase if the drawing is oversized (typically this threshold is 35 x 42 inches), or in the case of large required output sizes. See price guide below.
  • Usage fees may be incurred for exhibitions, print runs of a large scale or commercial nature, and book covers.
  • Our imaging team will provide you with a final price quote before finalizing your order.
  • Payment by credit card is preferred. We accept Mastercard or Visa and take credit card details over the phone (please call +1 212-851-0145). We also accept checks drawn from U.S. accounts. 
  • Your imaging request is considered confirmed once payment is received. This means the order is scheduled for photography and no further modifications can be made to the request.

File delivery

  • Once material has been photographed, the images are then checked for quality before they are delivered to the patron.
  • The image file(s) we deliver will be printable at approximately 9 x 12 inches at a resolution of 300 DPI unless otherwise specified by Avery or requested by the patron. Requests for special sizing and special usage must be received before payment is received and the order is photographed.
  • Images will be delivered via email using a WeTransfer download link.
  • Please be advised that the download link expires seven days after delivery.

Imaging size and price guide

The charts below apply to the following formats: drawings, plates, paintings and photographic prints.

Certain formats (e.g. three-dimensional material, plates with foldouts) and use types (e.g. exhibitions, book cover photos) may require a custom quote and/or involve additional fees. Prices increase if objects are of larger size and/or if a larger size/resolution is required.

PRICE GUIDE FOR DRAWINGS, PLATES, AND PAINTINGS
Object Size (max.) Required Captures Image Output Size Imaging Cost
35 x 42 inches 1 capture 300 PPI / 9 x 12 inches $50.00
35 x 50 inches 2 captures + 1 stitch 300 PPI / 9 x 12 inches $140.00
35 x 70 inches 3 captures + 2 stitch 300 PPI / 9 x 12 inches $230.00
35 x 90 inches 4 captures + 3 stitch 300 PPI / 9 x 12 inches $320.00
35 x 110 inches 5 captures + 4 stitch 300 PPI / 9 x 12 inches $410.00
PRICE GUIDE FOR PHOTOGRAPHIC PRINTS
Object size (max.)
Required Captures Image Output Size
Imaging Cost
20 x 27 inches 1 capture 300 PPI / 9 x 12 incheces
$25.00

It is the responsibility of the user to secure permission from the appropriate copyright holder. In most cases, Avery Library owns only the physical object and does not assume responsibility for intellectual property, copyright, or other legal issues involved in the publication and reproduction of items from its collections. Click here for information on rights and reproductions.

All images representing material in Avery’s collections must be appropriately cited and credited (see examples on how to cite our collections for Drawings & Archives and Classics).