Digitization and Reprographic Instructions


Instructions for Placing an Order for Digitization or Other Copying

When placing an order for digitization or other copying, please contact the owning repository who will assist you with your order.  

Please contact the appropriate owning repository:

Library Email Phone
Avery Architectural & Fine Arts Library avery@library.columbia.edu (212) 854-6199
The Burke Library burke@library.columbia.edu (212) 851-5606
Oral History Archives oralhist@library.columbia.edu (212) 854-5590
Rare Book and Manuscript Library rbml@library.columbia.edu (212) 854-5590
C.V. Starr East Asian Library starr@library.columbia.edu (212)854-4318              
All other CU libraries prd-orders@libraries.cul.columbia.edu (212)854-1332

Orders for existing images and for Butler general collections may be placed directly through the Preservation Reformatting Department.


Once you have contacted the owning repository or the Preservation Reformatting Dept. (PRD), we will guide you through the following steps (Please read through full instructions before placing your order):

  1. Read and sign the Conditions of Service/Copyright form for each order. PDF
  2. Select the appropriate order form below.  


Word format
PDF format
Audio/Video Reformatting Order Form Order Form
Order Form
Order Form
 Electronic Books
Order Form Order Form
Order Form Order Form

 Link for information about Fair Use


3.     When filling out the form, please enter all metadata elements as listed on the form.  Library staff will assist as necessary.

For orders including multiple items, we recommend using a spreadsheet format to document the necessary metadata. Please download spreadsheet here.

  •         Guide to Metadata Elements

                               Word | PDF

4.      Include the Columbia University Libraries call number and/or CLIO number, if known.

5.      Advance payment of fees is required for all orders. See your order form for details regarding fees. We accept cash, checks in United States dollars drawn on a United States bank, MasterCard, or Visa.

Orders and questions should be addressed to:

Preservation Reformatting Department
101 Butler Library
535 West 114th St.
New York, NY 10027

E-mail: prd-orders@library.columbia.edu
Telephone: (212) 854-1332
Fax: (212) 854-9825

All reproductions are prepared on order and cannot be returned for credit.

Click here for more information about the Preservation & Digital Conversion Division