Plan Your Visit


The collections of the Rare Book & Manuscript Library (RBML) are open for research and reference use by all members of the University community and the public. All materials are non-circulating. While no appointments are necessary, we strongly recommend that you contact RBML before you visit. Many collections are stored offsite and others may have access restrictions.

Researchers may use pencil and paper or laptops for note taking while consulting collections. Electrical outlets are located throughout the reading rooms and wireless access is available throughout the building. Digital photography is permitted; please consult the reference desk staff for specific guidelines.

Register

Because the RBML materials are rare, unique, and usually irreplaceable, they are subject to a higher level of security than other library materials. RBML collections do not circulate and can only be accessed in our Reading Rooms. Researchers are required to register their own Special Collections Research Account to request to see any materials in the RBML Reading Room. On your first visit, you will need validate your account in-person with government issued photo identification or Columbia ID. You will be asked for a current address, telephone number, and other contact information.


Request

Once you have created your Special Collections Research Account, you will be able to request the materials

  • from the CLIO online library catalog record: click on "Request: Special Collections" on the right side of the page;
  • for collections with PDF finding aids, link from the collection summary page to its CLIO record. Then, from the CLIO record, use the "Request: Special Collections" link on the right to submit a request.
  • from the Archival Portal finding aids: click the check box located on the right for the box(es) you need, and then scroll back to the top of the container list document and click “Submit Request” button in the red-rimmed box at top.

Materials stored onsite can be made available on the same day and will be paged when you sign into the Reading Room. However, due to space constraints, many collections are housed offsite and require advance notice for retrieval. We prefer 5 business days advanced notice to retrieve materials from offsite storage, but generally require at least 3 business days to process such requests.

Use your Special Collections Research Account to request material prior to your research visit. Once you have followed the steps to request materials, you will have the opportunity to schedule a date for your request. If you are not sure if the collection you are interested in viewing is stored offsite, if you need materials sooner, or you have other questions, do not hesitate to contact RBML for assistance.


CLIO catalog record request:
CLIO Special Collections record
Archival Portal finding aid request:
Finding Aid "Submit Request"

Visit

RBML Entrance RBML Entrance

The Rare Book & Manuscript Library is located on the 6th floor of Butler Library. Butler Library is accessible via the Columbia University quadrangle; the back of the library faces 114th Street between Broadway and Amsterdam Avenue.

If you do not have a Columbia identification card, when you arrive at Butler Lbrary, please visit the Library Information Office (LIO) located immediately to the left of the security desk inside the front doors. Present a government issued photo ID and tell LIO staff that you are coming to use the Rare Book & Manuscript Library (RBML) collections. LIO Staff will then issue you a one-day access pass to RBML. Access passes for longer periods of time may be arranged; please speak to RBML staff upon your arrival.

When you have passed the security desk, follow the hallway left and take the East elevator to the 6th floor. The entrance to RBML is through the glass doors at the end of the hallway, to your right. Lockers for coats, jackets, bags, and other personal items are located just outside the entrance; keys are available at the RBML reference desk.


Access

Reading Room Guideines:

We ask that you observe the following Reading Room policies in order to ensure the integrity and security of our collections.

  • Registration with photo identification is required.
  • Personal belongings, including coats, rain gear, purses, briefcases, computer cases, camera bags, parcels, envelopes, and portfolio folders are not permitted in the Reading Room; we provide lockers to securely store your belongings.
  • Food and beverages are not permitted in the Reading Room.
  • Pencils, notebooks, laptop computers, tablets and digital cameras are permitted in the reading rooms. Sleeves or cases are not permitted.
  • Access may be limited under the following conditions: when papers are being processed; a result of donor-imposed restrictions; or when their physical condition warrants restricted use. In cases of collections in process, staff will work with you to facilitate access wherever possible.
  • The RBML cannot provide access to original time-based media material which has not been first been reformatted for preservation. Researchers are welcome to examine archival time-based media items and decide whether they wish to place an order for Audio/Video reformatting.
  • Please silence your cell phone and/or cameras.
RBML Reading Room RBML Reading Room

Use of Materials:

  • When you enter the Reading Room, check in with the manager and explain which request(s) you would like to be paged first.
  • When using archival and manuscript material, please handle materials carefully, take out only one folder at any time, keep all archival materials in their original order and place all materials flat on the table.
  • When using books or bound volumes, cradles and book weights will be provided for you.
  • Gloves are required when handling photographs, film, slides, or metal objects.
  • When you are done, please return all materials to the Reading Room manager.
  • On regular workdays, materials are not retrieved after 4:30 p.m. and all materials should be returned by 4:45 p.m.  (On Mondays when classes are in session, materials are not retrieved after 7:30 p.m.; all materials should be returned by 7:45 p.m.)

Photoduplication in the Reading Room:

To support research and scholarship, digital cameras and/or cell phone cameras may be used in the Reading Room with most materials.

  • Tripods, flash, or additional lighting is not permitted.
  • Please turn off the flash element and turn off any sound elements.
  • Personal copiers and scanners are not permitted.

Copy

Photocopies, low-resolution digital reproductions (PDFs) and digital conversion services are provided to our users to support research and scholarship. The RBML provides reproductions from our collections upon request as long as the staff determines that copying will not harm the original document(s) or violate copyright law.

  • Reproduction orders for archival material are limited to a maximum of 250 pages. Reproductions of Oral Histories, MA Essays or Dissertations are limited to 650 pages.
  • Bound materials cannot usually be photocopied and must be serviced via low-resolution PDF.
  • Orders may be submitted in-person or remotely.
  • All orders are processed in order of receipt—usually within three to four weeks.
  • All reproduction orders must be prepaid; we accept cash, checks, Visa and MasterCard.

Requests for a complete unit of material, such as en entire box of manuscript material or an entire bound volume, cannot be filled by photocopying, but may be possible through digital imaging, if condition and copyright law allows.

The RBML reserves the right to limit the number of reproductions made, or to decline to make requested reproductions, due to the fragile nature of material, restrictions, or if we determine that copying material would violate U.S. copyright law. If you have questions about reproduction policies and procedures, please consult with RBML staff before placing an order.


Use

Publication Policy

In order to reduce barriers to the dissemination of research conducted in its collections, the Rare Book & Manuscript Library (RBML) will ordinarily not set conditions on publication of materials from its collections in connection with scholarship.

In most cases, RBML owns only the physical object and therefore does not assume any responsibility for literary property, copyright, or any other legal issues involved in the publication and reproduction of items in its collections. It is the responsibility of the user to secure permission from the appropriate copyright holder. Any copyright infringement which may occur through the use of our material is the responsibility of the patron. RBML holds the copyright to the following archival collections: Joseph Urban Papers; William Bronk Papers; and the Hart Crane Papers.

Citation Format

The RBML does not charge for the physical use of its items, but we do request that you use the following credit lines:

  • Manuscript Citation: identification of specific item, date [if known], name of collection, Rare Book & Manuscript Library, Columbia University in the City of New York.
  • Book Citation: Title, Call #, Rare Book & Manuscript Library, Columbia University in the City of New York.
  • Oral History
    • Oral History interview with _______________ (year of the interview), Collection or Project Title (when applicable), pages ________, Columbia Center for Oral History Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.
    • Reminiscences of _______________ (year of the interview), Collection or Project Title (when applicable), pages ________, Columbia Center for Oral History Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.
  • University Archives:
    • Manuscript Citation: identification of specific item, date [if known], name of collection, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.
    • Book Citation: Title, Call #, University Archives, Rare Book & Manuscript Library, Columbia University in the City of New York.

If there is a known photographer or artist associated with an image you wish to publish we recommend attribution as good scholarly practice.

For additional information on copyright and fair use issues, please visit the web site of the CUL Copyright Advisory Office. For more information on publication policies for the Libraries in general, please see: Columbia University Libraries Publication and Digital Reproduction Policy and Procedures

You may also want to consult WATCH, a database containing the names and addresses of copyright holders or contact persons for authors and artists whose archives are housed, in whole or in part, in libraries and archives in North America and the United Kingdom. WATCH is a joint project of the Harry Ransom Humanities Research Center at The University of Texas at Austin and the University of Reading Library, Reading, England.

NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.